Pastoral Council


Discernment of New Pastoral Council Members

The next three-year term for Pastoral Council members will begin on July 1, 2018.  The Pastoral Council hopes YOU will consider nominating yourself for this ministry.  As members of Pastoral Council, we take seriously our role to serve as an advisory group to our pastor.  

We are  accepting self-nominations of people interested in serving in this ministry.  Active, registered members of the parish are eligible for membership on the council.  Nominations will be gathered at Masses on the weekends of April 14/15 and April 21/22.  You may also send a nomination to the Pastoral Council Chair, Caroline Cook, at

As nominations are received, nominees will be invited (via letter) to a May 2 information session.  On May 16, nominees will participate in a session of prayer, reflection, discussion, and the discernment of God’s will by all those attending.  Based on that discernment, Fr. Gregory will select new members for the 2018-2021 term.

Do you want to learn more about this ministry?  Review the information contained in this insert.  Talk to a Pastoral Council member.* You can also check out “Called to Serve,” our Diocese’s guiding document for this ministry, available online at

*Current Pastoral Council members are:

Heidi Brown

Brent Browning

Caroline Cook

Jose Cuenca

Rich DiMeglio

Jan Ferrance

Carole Hatcher

Jerry Hendrick

Jose Luis Hernandez

Michael Macfarlan

Elaine McGrath

Ed Robinson


Discernment Schedule:

April 14-15 & 21-22 Nominations gathered at weekend Masses  

April 15 -22 Nominations gathered online.  Send to Caroline Cook (

Invitation letters sent to nominees as nominations are received.

May 2 Pastoral Council Meeting, 7:30-9:30 pm

Nominees are welcome to attend our monthly meeting, which will include an information session about Pastoral Council.

May 16 Discernment Night, 7:30 – 9:30 pm

All nominees interested in discernment onto Pastoral Council attend.

July 2018 Pastoral Council Litnic — First meeting with new members (date TBD)

Pastoral Council Purpose & General Information


What is the role of the Pastoral Council at Incarnation?

  • Work on focused, long-term planning for the parish, using the Parish Vision Statement as a guide.  Our 2017-18 focus is: Promoting our parish ministries among ourselves, with our Diocesan leadership, and to the broader community of Charlottesville.
  • Provide input and help the pastor make decisions on matters brought before the Council
  • Support Diocesan initiatives such as the New Evangelization
  • Participate in faith formation through prayer and an annual retreat/advance
  • Formulate plans to better meet the spiritual needs in our parish and greater community
  • Collaborate with the parish staff, Finance Council, and ministries of the Parish
  • Address any matters that relate to the well-being of the Parish


When and where are Pastoral Council meetings held?

Meets are held the second Wednesday of each month from 7:30 – 9:30 pm in the parish conference room.  In July we traditionally hold a Council Litnic to celebrate new and departing members.  There is also a 1½ day (Friday evening, full day Saturday) retreat in late September. Members are expected to attend monthly meetings and the retreat.


How long do Pastoral Council members serve?

Members are committed to serve a three-year term.  After a member’s three-year term is up, a council member is invited to discern whether they wish to continue on Council for another year.  The maximum term on Council is six years. If circumstances prevent a Council member from completing their three-year term, the Pastor may appoint a member to Council to take their place.


Who is on the Pastoral Council?

The council consists of up to 13 members of the parish and is presided over by the Pastor.  Active, registered members of the parish are eligible for membership on the council. Pastoral Council meetings are conducted in English.  The council includes an Executive Committee, which is discerned after the new Council is formed:


  1. Chair – submits the agenda, leads the Council meeting
  2. Vice-Chair – supports the Chair
  3. Secretary – takes minutes for each meeting; distributes agenda and minutes
  4. Member-at-Large – serves as an additional voice on the Executive Committee


The role of the Executive Committee is to set the agenda, run the Council meetings, provide minutes, manage follow-up actions following the Council meetings, and coordinate the annual discernment process.


When does the Executive Committee meet?  

Executive Committee meeting times are set by the committee after it is appointed.  They typically meet once a month for an hour, two weeks before the Council meeting.

2017 Meeting Agendas:


Pastoral_Council__Agenda_02-07-2018.for publication







2017 Meeting Minutes:

Pastoral Council Minutes.04.04.18

Pastoral Council Minutes.03.13.18

Pastoral Council Minutes.02.07.18

Pastoral Council Minutes.01.10.18

Pastoral Council Minutes.11.21.17